Publications Manager National Galleries of Scotland

Publications are a key function of the National Galleries Trading Company. It is set up as one team who report directly to the General Manager of the Trading Company.

Publications Manager’s role:

The Publications Manager’s core responsibilities are:

  • Assisting the GM in developing the publishing strategy.
  • Planning the publications programme and managing individual publishing projects from the approval of the initial proposal through to publication.
  • Line managing the Publications team of Publishing Project Manager (Grade 5), Publishing Coordinator (Grade 6) and the part time Publishing Assistant (Grade 8).
  • Liaising with the Book Buyer to discuss the commercial parameters for each publication, maximising sales and marketing opportunities.
  • Supporting the Publications Board, ensuring all proposals at dealt with in timely and effective way
  • Monitoring the register of freelance publishing staff in association with HR, to ensure compliance with employment legislation, determining the number of people and range of skills required on the register. This will cover a wide range of skills from editorial, picture research and production management. Managing the recruitment process for freelancers, including interviewing and appointment.

Specific Responsibilities

Publications Programme

  • Maintaining an overview of NGS Publications, from initial approach to Publishing through the approval process, during production and delivery. The Publications Manager is expected to report on the overall progress of the publications, identifying potential problems, and managing the timetables and budgets.
  • Establish the project management process for each individual title and decide the appropriate level of project management based on the complexity of the project and existing workloads. Project management will be a mix of NGS staff and freelance staff. Liaise with NGS colleagues ensuring they understand the process and are able to meet the relevant deadlines.
  • Oversee the procurement of suppliers for the publications process, including designers, printers, authors, copyright agencies, legal fees, ensuring that the procurement complies with NGS policies and best value.
  • Manage the freelance editorial and project managers, ensuring they understand NGS policies and can work effectively with NGS colleagues.

For further essential information